Financial Analyst (Seattle/LA)

Location: Los Angeles, CA

Type: Full Time

Min. Experience: Manager/Supervisor

The Financial Analyst will oversee and manage accounts payables and accounts receivables for the Company, coordinate new vendor setup, track spend against budgets, assist during Month End close and Forecast, and lead or assist various other strategic or ad hoc finance related initiatives. As part of the Operations Team, you will be accountable for understanding the Agency's business in order to ensure that all entries, reports and transactions are coded to the general ledger with accuracy, attention to detail and in a timely manner in accordance with corporate fiscal schedules, vendor due date and management requests, recommend and implement improvements to processes, systems and procedures. The Financial Analyst is responsible for handling financial information with the utmost confidentiality.

 

Responsibilities:
Accounts Payable

  • Lead relationship with parent company AP department
  • Ensure that vendor invoices are accurate and approved, and use your understanding of the business to code to the correct general ledger accounts and project codes as applicable within both our company financial software, project management database, and for payment remittance with our parent company.
  • Reconcile and record corporate credit cards on a monthly basis, organizing and collecting any necessary receipts and determining the appropriate general ledger account and client/project as applicable.
  • Enter project related expenses into project management database. 
  • Maintain organized filing system of invoices, receipts, and credit card statements.

Accounts Receivable

  • Lead relationship with parent company AR department
  • Work with Account and Project Management to track and invoice contractual billing events.
  • Create client invoice requests when Project Management and/or Account Management indicates milestones are achieved.
  • Assist Finance Manager and Account Management with past-due payment collections.

Vendor Management

  • Coordinate with Project Management and/ or Account Management to identify new vendor and independent contractor needs based on revenue forecast. 
  • Ensure each vendor and independent contractor is under contract and set up in the system; manage vendor and independent contractor files. 
  • Ensure purchase orders are created and distributed to all outside vendors and independent contractors and that all outside labor invoices do not exceed purchase orders.

Reporting

  • Participate in weekly revenue meetings with Project and Account Management teams, update revenue forecast schedule accordingly.
  • Prepare reports for monthly revenue recognition to ensure that revenue is accurately recognized.
  • Responsible for tracking and projecting sales, general and administrative expenses, and updating forecast schedules accordingly. 
  • Assist Management with calculating multi-business unit P&L reports.

Operations

  • Recommend and implement improvements to processes, systems, procedures and software. 
  • Train employees on these improvements.
  • Lead or assist various other strategic or ad hoc finance related initiatives.

Qualifications:

  • 4+ Years of experience in finance within an agency environment or another project-based service industry.
  • Experience with accounting software such as Microsoft Dynamics, Oracle or similar; Mavenlink experience a huge plus.
  • Effective written and oral communication skills.
  • Strong attention to detail and a passion for financial rigor are a must. 
     
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