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Finance and Operations Manager

The Finance & Operations Manager will partner with Senior Management on all financial and operational matters, as well as oversee and lead during Budget, Forecast, track expense spend against budgets, and lead or assist various other strategic or ad hoc finance related initiatives. As part of the Operations Team, you will be accountable for understanding the Agency’s business in order to ensure that all reports and transactions are coded to the general ledger with accuracy, attention to detail and in a timely manner in accordance with corporate fiscal schedules, management requests, recommend and implement improvements to processes, systems and procedures. The Finance & Operations Manager is expected to partner with Advantage Accounting Controller and accounting staff to ensure all transactions are accurately recorded. The Finance & Operations Manager is responsible for handling financial information with the utmost confidentiality.

Responsibilities:

Reporting

  • Responsible for P&L Forecast-tracking and projecting cost of goods sold, sales, general and administrative expenses, and updating P&L forecast schedules accordingly.
  • Partner with department leads to ensure properly staffed, create metric resource reporting as well as update P&L forecast for all approved new hire & existing headcount.
  • Responsible for Revenue Forecast-Participate in weekly revenue meetings with Project and Account Management teams, update revenue forecast schedule accordingly both with forecasted and actual revenue recognized.
  • Lead and prepare the annual fiscal budget, track actual variances, make recommendations to senior management accordingly.
  • Assist Management with calculating multi-business unit P&L reports & other various metric reporting/analysis to provide senior management visibility into business unit profitability.
  • Prepare for management easy to use visuals of the financial data and to help provide pro-active insights
  • Review at month end all P&L transactions to ensure accurately recorded in partnership with Advantage Controller and accounting staff.
  • Act as single point of contact for Time Tracking/Project Management/Resource Management tool-implement functionality that makes sense for business.
  • Create and maintain client profitability reporting and analysis to ensure project teams are operating as efficiently as possible.
  • Act as single point of contact for all finance and operational matters for both Senior Management, Account Management and Project Management teams.

Operations

  • Recommend and implement improvements to processes, systems, procedures and software.
  • Train employees on these improvements.
  • Lead or assist various other strategic or ad hoc finance related initiatives.

Accounts Receivable

  • Assist Account Management with past-due payment collections.
  • Lead Client Contracts-MSA, SOW’s, Change Order, etc-central database for finance and accounting reference as needed.
  • Work with account management team to track down and ensure all client contracts are signed in a timely fashion.

Vendor Management

  • Coordinate with Project Management and/ or Account Management to identify new vendor and independent contractor needs based on revenue forecast.
  • Ensure each vendor and independent contractor is under contract and set up in the system; manage vendor and independent contractor files.
  • Ensure vendor agreements distributed to project management teams for all outside vendors and independent contractors are forecasted expense via P&L forecast.

Qualifications:

7+ Years of experience in finance within an agency environment or another project-based service industry.

Experience with accounting software such as Microsoft Dynamics AX, Oracle or similar; Mavenlink experience a huge plus.

Effective written and oral communication skills.

Strong attention to detail and a passion for financial rigor are a must.

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