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Finance and Operations Manager (LA)

The Finance & Operations Manager will partner with Senior Management on all financial and operational matters, as well as oversee and lead during Budget, Forecast and Month End close, track spend against budgets, manage accounts payables and accounts receivables for the Company, coordinate new vendor setup, and lead or assist various other strategic or ad hoc finance related initiatives. As part of the Operations Team, you will be accountable for understanding the Agency’s business in order to ensure that all entries, reports and transactions are coded to the general ledger with accuracy, attention to detail and in a timely manner in accordance with corporate fiscal schedules, vendor due date and management requests, recommend and implement improvements to processes, systems and procedures. The Finance & Operations Manager is expected to partner with Advantage Accounting Controller and accounting staff to ensure all transactions are accurately recorded. The Finance & Operations Manager is responsible for handling financial information with the utmost confidentiality.

 

Responsibilities:

Reporting

  • Responsible for tracking and projecting cost of goods sold, sales, general and administrative expenses, and updating P&L forecast schedules accordingly.
  • Participate in weekly revenue meetings with Project and Account Management teams, update revenue forecast schedule accordingly.
  • Prepare reports for monthly revenue recognition to ensure that revenue is accurately recognized.
  • Review at month end all P&L transactions to ensure accurately recorded in partnership with Advantage Controller and accounting staff.
  • Lead and prepare the annual fiscal budget, track actual variances, make recommendations to senior management accordingly.
  • Assist Management with calculating multi-business unit P&L reports.
  • Act as single point of contact for all finance and operational matters for both Senior Management, Account Management and Project Management teams.

Operations

  • Recommend and implement improvements to processes, systems, procedures and software.
  • Train employees on these improvements.
  • Lead or assist various other strategic or ad hoc finance related initiatives.

Accounts Payable

  • Lead relationship with parent company AP department
  • Ensure that vendor invoices are accurate and approved, and use your understanding of the business to code to the correct general ledger accounts and project codes as applicable within both our company financial software, project management database, and for payment remittance with our parent company.
  • Reconcile and record corporate credit cards on a monthly basis, organizing and collecting any necessary receipts and determining the appropriate general ledger account and client/project as applicable.
  • Enter project related expenses into project management database.
  • Maintain organized filing system of invoices, receipts, and credit card statements.

Accounts Receivable

  • Lead relationship with parent company AR department
  • Work with Account and Project Management to track and invoice contractual billing events.
  • Create client invoice requests when Project Management and/or Account Management indicates milestones are achieved.
  • Assist Finance Manager and Account Management with past-due payment collections.
  • Lead Client Contracts-MSA, SOW’s, Change Order, etc-central database for finance and accounting reference as needed.

Vendor Management

  • Coordinate with Project Management and/ or Account Management to identify new vendor and independent contractor needs based on revenue forecast.
  • Ensure each vendor and independent contractor is under contract and set up in the system; manage vendor and independent contractor files.
  • Ensure vendor agreements distributed to project management teams for all outside vendors and independent contractors are forecasted expense via P&L forecast.

Qualifications:

  • 7+ Years of experience in finance within an agency environment or another project-based service industry.
  • Experience with accounting software such as Microsoft Dynamics, Oracle or similar; Mavenlink experience a huge plus.
  • Effective written and oral communication skills.
  • Strong attention to detail and a passion for financial rigor are a must.
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